Program Coordinator

ABOUT ASAP

The Armed Services Arts Partnership (ASAP) is a DC- and Hampton Roads-based nonprofit with a mission to reintegrate veterans, service members, and military families into their communities through the arts. We promote expression, skill-development, and camaraderie through classes, workshops, and performances across a variety of artistic disciplines. Our focus on consistent programs and partnerships ensures that members of our community have continuous opportunities for artistic and personal growth. Our approach provides participants with transferable life skills, a renewed sense of purpose, and improved well-being. At the same time, we strengthen ties between veterans and their communities through the arts. ASAP has been featured on CNN, ABC, BBC, and the Washington Post; has been the subject of a documentary from PBS; and has even delivered a performance at The White House. The organization has been recognized by Americans for the Arts as a national leader in engaging veterans through the arts, HillVets as one of the 100 most influential organizations in the veterans space, and on the Forbes 30 Under 30 list.

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What The Job Entails

ASAP is looking for an energetic hustler to support the planning, development, and execution of the organization’s programmatic initiatives. The ideal candidate will be an excellent communicator, outgoing, entrepreneurial, even-keeled, highly organized, and passionate about growing the organization’s impact. Qualified candidates must be comfortable with monthly travel along the East Coast, must have ready access to a car, and must be able to work evenings and weekends in support of the organization’s programs. A detailed overview of the role--as well as the type of Program Coordinator for whom we are looking--is included below.

 

RESPONSIBILITIES

  • Program Coordination: Coordinate the scheduling and execution of ASAP's classes, workshops, and performances with instructors, mentors, and volunteers. 

  • Program Communications: Communicate directly via email, phone, and in-person communications with applicants, participants, alumni, volunteers, mentors, and instructors to facilitate the planning and delivery of ASAP's programs.

  • Community Outreach: Initiate, build, and manage relationships with community partners - including veteran/military support organizations, the VA, DoD, colleges, and art organizations - to ensure high programmatic engagement. 

  • Program Administration: Execute all administrative tasks associated with ASAP’s classes, workshops, and performances.

  • Program Manager Support: Support the Program Manager's efforts to: (a) drive the improvement of all program curricula, processes, templates, and trackers; (b) grow and manage ASAP’s instructor and alumni mentor corps; (c) plan, coordinate, execute, and evaluate all training activities for instructors, alumni mentors, and volunteers; and (d) develop and improve ASAP's volunteer model. 

 

RELEVANT SKILLS

  • Prior experience in the following is preferred: (a) project and/or program management; (b) operational planning and execution; (c) partnership development, execution, and management; and (d) volunteer recruiting and management. 

  • You must have advanced proficiency in Google Drive, Documents, Forms, and Calendar, as well as Microsoft Office Suite.

  • You must be able to develop proficiency in Asana project management software, Slack communications software, Classy fundraising management platform, Squarespace web development tools, and CRM platforms.

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This Role Probably Makes Sense For You If:

  • You are passionate about art education, community arts, performing arts, veterans affairs, mental health, civic engagement, community-building, and/or social entrepreneurship.

  • You are energized when working in demanding, fast-paced start-up environments where you have the ability to shape the future of an organization and movement.

  • You are intellectually curious and excited by opportunities to develop new skills.

  • You view yourself as an entrepreneur, thrive in environments where you have autonomy over your work, and are capable of managing your time effectively and efficiently.

  • You understand that the behind the scenes work necessary to build, plan, and improve programs is just as important the actual program delivery.

  • You are excited by the opportunity to play a part in the growth of a dedicated team.

  • You have superior attention to detail, strong written and verbal communication skills, and are enthusiastic about working with people in the community.

  • You remain calm and flexible in the face of unexpected changes.

  • You are comfortable with working 50-60 hours per week, including nights and weekends for programs and performances.

  • You have at least a Bachelor’s degree.

 

This Role Probably Doesn't Make Sense For You If:

  • You cannot live in the DC Metro Area.

  • You are uncomfortable working in a small work environment that involves less structure than a larger organization.

  • You are looking for a traditional job with a 40-hour work week.

  • You are applying to this job because you think our programs are cool, but you haven’t considered the amount of work that goes into developing them.

  • You don’t check your emails and deliverables at least three times before sending.

  • You are approaching this job viewing veterans as victims to be saved or heroes to be revered, rather than contributors to and leaders of our community.

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Compensation & Benefits

  • Salary range is $40,000 - $45,000 

  • Healthcare reimbursement plan

  • SIMPLE IRA with 2% employer match

  • $2,500 annual leadership development stipend

 

To Apply

Ready to join the team? Please submit the following application materials to recruiting@asapasap.org to be considered for the role:

  • Resume

  • Statement of Interest of no more than 300 words explaining why you would be a fit for this opportunity; please do not send us a cover letter

  • Writing sample of no more than three pages